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| General Company Procedures |
Accidents
Reporting of an accident must be carried out in accordance with the Reporting of Injuries, Diseases and Dangerous
Occurrences Regulations 1995 (RIDDOR). These Regulations came into force on 1st April 1996. The form F2508 (01.96),
must be used for reporting to the HSE any death, injury, or dangerous occurrence as detailed by the Regulations.
All accidents and dangerous occurrences must be reported as soon as possible to Head Office so that the Safety Officer or
Senior Management can give appropriate detailed advice on what action should be taken under the circumstances.
Facts and evidence regarding accidents and dangerous occurrences should be obtained as soon as possible. A copy of all
accident documentation, photographs etc., must be sent to the Head Office 'Accident File'. Ensure the Company Accident
Form is completed for every accident/illness.
Reporting of Accidents (Management Responsibilities)
Listed below is the action to be taken in reporting the different categories of accidents and dangerous occurrences in
accordance with the RIDDOR Regulations 1995. |
| a) |
A death, major injury or condition or dangerous occurrence. Inform the local Health and Safety Executive immediately bytelephone. A completed F2508 Form (Rev. 1st April 1996) must be sent to the Local HSE, Office within ten days. |
| b) |
Injuries, which result in more than three days absence from work, must be reported on an F2508 Form (Rev. 1st April
1996) to the local HSE Office within ten days from the date of the injury. |
| c) |
Diseases must be reported on F2508A (Rev. 1st April 1996) to the local HSE Office. |
| d) |
Enter details of all accidents in the appropriate Accident Book BI 510 or your own Company Accident Records. |
| e) |
Carry out an investigation of the accident taking care to ensure that written statements are obtained from all witnesses. A
thorough investigation into an accident should provide Management with answers to the following questions: |
What caused the accident?
Who was involved?
When did it occur?
Where did it occur?
Why did it occur?
How could it have been prevented?
How can a recurrence be prevented?
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The procedure, which all Aden Contracting Ltd Employees will adopt for the reporting of accidents, is recorded below. This
can also be found within the Site Safety Register, along with copies of the F2508 (01.96) Form, the Company Accident Form
B1 150 and an Incident Report Form.
Injuries under RIDDOR 1995
Fatality
Reportable to HSE immediately by telephone, F2508 within 10 days
Major Injury
Reportable to HSE immediately by telephone, F2508 within 10 days |
| 1 |
Any fracture, other than fingers thumbs or toes; |
| 2 |
Any amputation; |
| 3 |
Dislocation of the shoulder, hip, knee or spine; |
| 4 |
Loss of sight (whether temporary or permanent); |
| 5 |
A chemical or hot metal burn to the eye or any penetrating injury to the eye; |
| 6 |
Any injury resulting from an electrical shock or electrical burn (including any electrical burn caused by arcing or
arcing products) leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24
hours. |
| 7 |
Any injury: |
| |
a) leading to hypothermia, heart induced illness or to unconsciousn |
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b) requiring resuscitation; |
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c) admittance to hospital for more than 24 hours. |
| 8 |
Loss of consciousness caused by asphyxia or by exposure to a harmful substance or biological agent; |
| 9 |
Either acute illness requiring medical treatment or loss of consciousness, which result from the absorption of any
substance by inhalation, ingestion or through the skin. |
| 10 |
Acute illness which requires medical treatment where there is a reason to believe that this resulted from exposure
to a biological agent or its toxins or infected material. |
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| Over 3 day injury |
Any other injury that prevents a person from carrying out their normal duties for more than 3 days. Over 3 days include no
working days such as weekends and Bank Holidays.
Reportable to HSE via F2508 only within 10 days.
If you are not sure about the categories above, or have any questions relating to accidents do not hesitate to contact the Aden Contracting Ltd Safety Manager.
Alcohol And Drugs Policy
Anyone found under the influence of or in possession of alcohol or an illegal drug must be removed from Company premises
and/or areas under the Company's control and would be subjected to disciplinary measures. Anyone found smoking in a
designated 'No Smoking' area must be instructed to extinguish the cigarette immediately in a safe manner and be subjected
to disciplinary measures. Special consideration must be given to Client conditions and requirements regarding this subject
when working on their premises/Contracts.
Random drug screening may be carried out on Employees engaged on safety critical work. If tests prove positive for alcohol
or drugs, this would be classified as a breach of the Company Health and Safety Policy and would therefore result in
disciplinary procedures, which could include dismissal. The Company as the standard will use the standards for a positive test shown below for Drugs and Alcohol generally. Company Management should check the standards of positive tests with
all the Company's Clients and if there are standards for positive tests lower than the figures below, then those lower
standards will be adopted by the Company for that particular Client.
Employees should note that it might take more than 24 hours for alcohol in blood to disperse. Employees should carefully
consider this aspect, particularly those who are engaged on safety critical work, or those Employees engaged on Contracts
where the Company's Clients specify very low acceptable alcohol levels.
Any Company Employee found under the influence, or in possession of illegal drugs whilst at work, will be removed from site
immediately and the matter reported to the Police. This type of offence will be classified as a major breach of the Company
Health and Safety Policy, which would result in the Employee being dismissed.
Company Standards
All Employees required to work on the Company's premises/Contract are required to be formally briefed on the Drugs and
Alcohol Policy. Each Employee receiving the standard Company's pack of documentation, which is inclusive of the Drugs
and Alcohol Policy, are to receive briefings covering this subject as a part of their Induction for the Contract works prior to
starting work.
Positive screening results
For the purpose of the standards, means screening for:
The presence of drugs, other than medication, which does not affect the work performance.
For the purpose of the standard, means screening for:
More than 29 milligrams of alcohol in 100 millilitres of blood, or
More than 13 micrograms of alcohol in 100 millilitres of breath, or
More than 39 milligrams of alcohol in 100 millilitres of urine.
Company Premises Fire Arrangements
It is important that all staff remain vigilant in the prevention and detection of fire on Company premises. If you consider there
is a potential fire hazard inform your immediate Supervisor/Manager immediately.
Should a fire start, do not panic, shout out loud "Fire, Fire, Fire" and go to the nearest fire alarm point immediately and raise
the alarm so that all other persons in the building are made aware of the danger.
After the alarm is raised, providing you have been trained in the use of fire extinguishers and as long as there is no personal
risk, attempt to extinguish the fire using one of the extinguishers sited around the premises. Ensure that you use the correct
fire extinguisher for the relevant type of fire, for example, do not use water extinguishers for electrical fires.
Leave the building by the nearest safe Fire Exit. Do not stop to collect personal belongings.
After leaving the building, go to the main assembly point, do not leave the fire assembly area until you have given your name
to the person calling the register roll who will give any necessary further information. Do not re-enter the building.
The main fire assembly point is situated directly outside the main offices, unless otherwise directed.
The person in charge of evacuation of the building in the event of a fire must be made known to all Employees. This person
is to take the Employees attendance register and the visitor's book to the fire assembly point to assist the roll call.
If the fire cannot be controlled quickly with the aid of extinguishers, the Fire Service should be called using 999 Emergency
Services. The Reception Staff should carry this out where possible. If the telephone system is not working or a phone is notaccessible, go to one of the adjoining buildings to make the call.
If the fire is spreading ensure occupants of adjoining buildings are made aware of the potential danger.
Be familiar with the position of the fire alarm points as well as the location of extinguishers.
General precautions to prevent fires
a) Ensure all equipment that can cause a fire is handled with the utmost care.
b) Do not leave any naked flames unattended.
c) Extinguish cigarettes and matches properly and do not smoke in No Smoking Areas.
d) Do not throw cigarette ends or any hot items into bins or containers. Use ashtrays.
e) Ensure all electrical machinery and equipment is switched off after use.
f) Ensure that gas appliances are properly turned off after use.
g) Store gas and oxygen cylinders in a proper manner in the designated area.
h) Substances that have the potential of causing a fire must be used and stored correctly.
i) Ensure that the Company premises have adequate fire protection to reduce the possibility of the spread of a fire where
appropriate.
Company First Aid Arrangements
The Health and Safety (First Aid) Regulations 1981
Employers must ensure adequate first aid provisions are made for their Employees. The Approved Codes of Practices
explain 'adequate and appropriate' provisions. Detailed information regarding the first aid requirements can be found in the
Company's library of safety information.
General Company Requirements for First Aid
Management should ensure the Company's legal requirements for first aid is fully complied with. Provisions for first aid vary
depending upon the nature of the works and the number of personnel employed. First Aid should be able to be catered for
without difficulty at the Head Office workshops and yard. Where personnel etc., are working on site, Management should
negotiate arrangements with Principal Contractors whenever possible. Where gangs of workers are to be supplied to sites to
carry out works, one should be a Trained First Aider. Where the Company has lone workers, special consideration should be
given to the Accident Section of this Policy section.
First Aiders must be properly trained by an HSE approved training body.
For construction sites, where there are less than five Employees, there is no statutory duty to have a First Aider, but the
Employer must ensure that an 'appointed person' is present to take charge of the situation if a serious injury or major illness
occurs. An appointed person is someone who has attended a one-day HSE Approved First Aid Course. However, it is always
advisable to have a trained First Aider available.
First Aid Kits and Boxes
All premises and places of work should have an appropriate amount of complete first aid kits. First aid kits/boxes must be
easily accessible for the first Aiders/appointed persons. Boxes/kits should be checked frequently to ensure they are fully
stocked and that all items are in a useable condition. First aid boxes/kits locations must be clearly identified with a first aid
sign. Only specified first aid contents are allowed in first aid kits/boxes as detailed in the HSE Guidance Notes. All first aid
cases that are treated must be recorded in the accident book. (Form B1 510).
Safety Improvement Scheme
Aden Contracting Ltd aims to actively audit Company procedures in relation to Health and Safety procedures both on site and
within the Company's offices to ensure compliance with the Company's Health and Safety Policy and all current legislation.
The Company therefore expects the co-operation of all it's staff in the manner detailed within Section One of the Policy.
Where it is highlighted the requirements of the Policy are not being adhered to the appropriate action will be taken to remedy
any problems. This would include providing the appropriate training, equipment and where negligence of individuals is a
factor, disciplinary action.
Safety Inspections
Aden Contracting Ltd will conduct a system of site safety inspections, with the assistance of Flood Partnership Health and
Safety Consultancy. Where a site safety inspection is conducted, the site agent will be issued with a copy of the Safety
Inspection Report, which will detail any issues, which have been noted during the inspection. The Site Agent will be
expected to comply with any requirements stipulated by the Inspecting Person immediately (where practicable). Enquiries
should be first addressed with the Inspecting Person. If further issues are to be addressed, Aden Contracting Ltd
Management is to be contacted. Where requests for works to cease are made on safety grounds, this should be complied
with and any enquiries should be made with Aden Contracting Ltd Management.
The Company is always looking for ways to improve the standards of safety regarding operations. If you have any ideas
which could contribute to safety on site, then the Company's Safety Officer/Consultant would be pleased to hear from you, or
if you feel that the Company is not doing it's best for you in the area of safety, please do not hesitate to contact the Safety
Officer. You may do this either in person or in writing. Both will be in the strictest confidence.
Employment Of Young Persons
Management of Health and Safety at Work Regulations 1999
Young Persons - Definition |
- A young person means a person who has passed the appropriate school leaving date but has not reached the age
of 18 years.
- Young workers are seen as being particularly at risk because of their possible lack of awareness of existing or potential risk, due to their immaturity and lack of experience.
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| Employers are required to: |
- Assess risks to young people under 18 years of age before they start work;
- Take into account their inexperience, lack of awareness of existing or potential risks and immaturity;
- Address specific factors within the Risk Assessment;
- Provide information to parents/guardians of school age children about the risks and the control measures to be adopted;
- Take account of the Risk Assessments and determine whether the young person should be prohibited from certain
work activities except where it is necessary for their training;
- Proper supervisor is to be provided by a competent person.
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In respect of Sub-Contractors employing young persons, proof of Risk Assessments, information, instruction and training is to
be provided prior to commencement on site.
A register of all young persons employed on site is to be maintained on site with copies supplied to the Company Head
Office.
Environmental Policy
The objective of Aden Contracting Ltd is to run its operations avoiding unnecessary or unacceptable effects on the
environment. Any effects will be minimised as far as practicable. Environmental considerations will be given equal importance
to the more traditional business issues such as production, research, sales, safety and finance.
The Company will work towards achieving its environmental objectives by, |
| |
| 1. |
Minimising the impact of all its operations on the local and global environment and the quality of life of the local communities in which the Company operates. |
| 2. |
Meeting all relevant statutory regulations. |
| 3. |
Maintaining the cleanliness and appearance of premises to the highest practical standards. |
| 4. |
Aiming for efficient use of all resources used in its operations and by reduction of waste through process improvements.
Recycling of material is continued wherever feasible and further positive steps are taken to conserve resources,
particularly those that are scarce or non-renewable. |
| 5. |
Fully considering, in advance where possible, the environmental effects of any significant new development and adjust
the Company's plans accordingly. |
| 6. |
Providing customers with the information necessary to enable our products to be properly used, stored and disposed of
so as to avoid unacceptable effects on the environment. |
| 7. |
Working with suppliers to ensure that the products and the services they supply are environmentally acceptable. |
| 8. |
Providing the necessary information to enable Employees to operate the processes properly and with minimal effects on
the environment. |
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Equal Opportunity Policy
Aden Contracting Ltd acknowledges the desirability of equal opportunities for employment and the observance of the codes
of practice as far as it is reasonably practicable.
The intention of the policy is to see that no job applicant or Employee receives less favourable treatment on the grounds of
disability, sex, marital status, race, colour, nationality or ethnic or national origins, or is disadvantaged by unreasonable
conditions or requirements.
Individuals should be selected, promoted and treated on the grounds of their performance, attitude and abilities. All suitably
qualified Employees will be given equal opportunity to progress within the organisation.
All those who come into direct or indirect contact with Employees or applicants for employment should ensure that they
understand this policy and recognise the part they have to play in its fulfilment.
It is the policy of the Company to encourage the employment and career development of disabled persons. No unnecessary
limitations are placed on the type of work that they can perform.
Full and fair consideration will be given to disabled applicants for employment; existing Employees who become disabled will
have the opportunity to re-train and continue in employment wherever possible. |
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